WHAT WILL THIS ROLE INVOLVE?
We’re looking for an organised and proactive Talent Administrator to support the day-to-day running of the recruitment and onboarding process. This role is ideal for someone who enjoys working in a fast-paced environment, has strong attention to detail, and can confidently manage multiple priorities.
You’ll play a key role in keeping recruitment activity running smoothly while ensuring candidates, hiring managers, and new starters have a positive experience throughout the process.
WHAT WILL YOU BE RESPONSIBLE FOR?
Monitor and manage the recruitment inbox throughout the day
Approve store vacancies within the ATS
Post vacancies on Indeed and other platforms where required
Maintain and update the live vacancy list
Support stores with initial screening conversations
Process candidate offers received through the recruitment inbox
Chase outstanding candidate documentation
Support candidate communications throughout the hiring process
Manage Refer a Friend forms and tracking sheet
Prepare onboarding packs
Maintain new starter review trackers and onboarding records
Produce weekly recruitment report
Maintain KPI trackers
Keep organisational charts updated
Track and report on leavers feedback
Support the Talent Manager and wider HR team with ad hoc administration tasks
WHAT WE WOULD LIKE TO SEE IN YOU
Highly organised with strong attention to detail
Confident and professional communication skills, both written and verbal
Comfortable speaking with candidates over the phone
Ability to prioritise and manage multiple tasks
Comfortable working with spreadsheets, trackers, and recruitment systems
Previous recruitment, HR, or administration experience preferred but not essential
WHAT YOU WILL GET FROM US
Fantastic training to help you complete your role and be the best you can be, with the option to continue your development into a more senior role, if you choose to progress within the business
A great Team to work with where you can progress and make a difference at all levels
Competitive Salary
Holiday Allowance
Free Parking
Subsidised Canteen
Access to mental health first aiders
Company Pension scheme
Apprenticeship scheme to continue your development
WHO ARE WE?
Founded by Henry J Ryman in 1893, Ryman has been the go-to destination for stationery, office supplies, printing, technology, and more for over 130 years. We are part of the Theo Paphitis Retail Group, which also includes Robert Dyas, Boux Avenue, and London Graphic Centre.
From our very first store on Great Portland Street, we have grown to over 200 locations and a thriving website and app offering quality products and exceptional service. We believe in supporting our colleagues and equipping them with the tools and knowledge they need to grow, thrive, and have fun whilst doing it.
At Ryman, all of our teams from our stores to our warehouse and Retail Support Centre are passionate about retail. We put our customers first and have a common goal to keep them at the heart of everything we do. We are energetic and enthusiastic, delivering results through resilience, innovation, and adaptability. If you are a team player who’s ready to make an impact, this could be the perfect role for you.
Ryman is an equal opportunities employer. Our policy is to recruit a diverse workforce and follow the guidelines of the Equality Act. Our mission is to welcome everyone and create inclusive teams. We celebrate difference, encourage everyone to join us, and be themselves at work.
PLEASE NOTE THIS JOB DESCRIPTION IS NOT EXHAUSTIVE AND YOU MAY BE REQUIRED TO CARRY OUT OTHER DUTIES AS AND WHEN REQUIRED.